In case the person wishes to register for attendance via webcast, the Attendance Card includes log-in credentials for voting and asking questions through the digital voting platform issued in his or her name from Computershare Germany or Computershare South Africa. The Attendance Card for the AGM via webcast will include further information on how to log in to the virtual AGM and a personal meeting ID and user credentials. Further instructions may be provided via the AGM section on the Company's website (www.steinhoffinternational.com) or by Computershare Germany or Computershare South Africa, as the case may be.
Covid-19 and virtual AGM
The health and safety of the Company's employees, Shareholders and other stakeholders is a key priority for the Company. To limit health and safety risks in light of the COVID-19 pandemic, the Management Board recommends that the Shareholders participate in the AGM by proxy or virtually only, without physically attending the AGM, subject to the Hybrid Meeting Policy.
The Management Board may take further precautionary measures to safeguard the health and safety of its employees and the participants of the AGM. These measures include, subject to an extension of the emergency legislation allowing fully virtual shareholders' meetings, converting the AGM into a fully virtual AGM. Shareholders and other persons with meeting rights will in such case not be able to physically attend the AGM and can only cast their votes if voting rights accrue by way of electronic means during the virtual AGM or by granting a proxy.
Developments in connection with the COVID-19 pandemic will be closely monitored and the Company will publish updates, and health and safety guidelines for attending the AGM on its website (www.steinhoffinternational.com) when appropriate. The Management Board recommends that the Shareholders participate in the AGM by proxy or virtually only, and if a fully virtual AGM is deemed appropriate by the Management Board, its decision thereto and the relevant information and procedures will be published on the Company's website (www.steinhoffinternational.com) prior to the AGM in a timely fashion. Shareholders should therefore check the Company's website (www.steinhoffinternational.com) on a regular basis for any updates.
Asking questions prior to and during the AGM
Shareholders and other persons with meeting rights may submit questions relating to any of the agenda items prior to the AGM in the English language by e-mail to compsec@steinhoffinternational.com by no later than Tuesday, 27 April 2021, at 13:00 CET. These questions will be answered during the AGM and shall be published on the Company's website (www.steinhoffinternational.com).
When submitting any questions, please state your full name, e-mail address, the number of registered Shares and preferably show your Attendance Card, or alternatively a statement confirming your holding of Securities (as defined below) or Shares to enable the Company to identify the Shareholder or person with meeting rights.
Further questions can be asked during the AGM in the physical meeting (if physical attendance is possible) and by submitting such questions in the English language through the digital voting platform. In the event of a fully virtual AGM, the Chairperson may decide that, in the interest of the order of business of the meeting, it is reasonably not possible to answer one or more further questions given the circumstances at the time of the AGM.
Attendance instructions
Attendance and voting in respect of Securities held on the Frankfurt Stock Exchange
Any person holding securities with a beneficial entitlement to Shares listed on the Frankfurt Stock Exchange (' Securities') that are held for his or her benefit by the Nominee, who wishes to either physically or virtually attend the AGM and exercise his or her rights in the AGM (if by proxy, please note the voting and proxy instructions below), should instruct his or her intermediary to issue a statement confirming his or her holding of Securities (including name, address and the number of Securities held on the Record Date). Such statement must be submitted, together with confirmation whether such holder of Securities intends to attend the AGM physically or virtually via webcast, to Computershare Germany by no later than 11:00 a.m. CET on Friday, 23 April 2021 by e-mailing anmeldestelle@computershare.de or by submitting a written notification to the following address:
Steinhoff International Holdings N.V.
AGM 2021
c/o Computershare Deutschland GmbH & Co. KG
Computershare Operations Center
80249 Munich
Germany
Fax: +49 89 30903-74675 A holder of Securities who has submitted a statement to Computershare Germany in accordance with the foregoing will receive an Attendance Card and the relevant 'Proxy and Voting Instruction Form'. Such holder of Securities (or such holder's proxy) must hand over the Attendance Card (together with any relevant letter of representation or power of attorney) at the registration desk upon arrival at the physical AGM in order to gain access to the AGM. If such holder has registered to attend the AGM via webcast, the Attendance Card will include the relevant details to enter the virtual AGM. If such holder does not wish to or is unable to attend the AGM but wishes to be represented thereat, such holder can grant a proxy by completing a Proxy and Voting Instruction Form and by submitting the same in accordance with the instructions below under 'Instructions for attendance and voting by proxy'.
The Nominee is reflected as the holder of the Shares in the register of shareholders of the Company. The Nominee is required to vote the relevant Shares in accordance with the instructions of a holder of Securities who wishes to exercise voting rights in respect of the Shares to which his or her Securities relate or must grant the relevant holder of Securities a proxy to vote on its behalf in respect of the relevant Shares. In order to communicate these voting instructions to the Nominee, or to obtain a proxy from the Nominee, holders of Securities will need to follow the directions provided by their intermediary.
Attendance and voting in respect of Shares held on the JSE Limited
A holder of Shares listed on the JSE Limited in 'own name' may either physically or virtually attend the AGM and exercise his or her rights in the AGM (if by proxy, please note the voting and proxy instructions below) provided that they notify Computershare South Africa of his or her intention to attend the AGM physically or virtually via webcast by no later than 11.00 a.m. CET on Friday, 23 April 2021 by e-mailing: proxy@computershare.co.za or by submitting a written notification, including a copy of a valid ID (such as a passport or driving licence) and any power of attorney, where applicable, to:
Computershare Investor Services Pty Ltd
Rosebank Towers, 15 Biermann Avenue
Rosebank 2196
South Africa
(Private Bag X9000, Saxonwold, 2132)
Fax: +27 11 688 5248
Attention: Wynand Louw A holder of Shares listed on the JSE Limited in 'own name' who has submitted a written notification to Computershare South Africa in accordance with the foregoing will receive an Attendance Card and the relevant Proxy and Voting Instruction Form. Such holder of Shares (or such holder's proxy) must hand over the Attendance Card (together with any relevant letter of representation or power of attorney) at the registration desk upon arrival at the physical AGM in order to gain access to the AGM. If such holder has registered to attend the AGM via webcast, the Attendance Card will include the relevant details to enter the virtual AGM. If such holder does not wish to or is unable to attend the AGM but wishes to be represented thereat, such holder can grant a proxy by completing a Proxy and Voting Instruction Form and by submitting the same in accordance with the instructions below under 'Instructions for attendance and voting by proxy'.
A holder of Shares listed on the JSE Limited other than in 'own name', who wishes to physically or virtually attend and exercise her or her rights in the AGM (if by proxy, please note the voting and proxy instructions below), should instruct his or her Central Securities Depository Participant ('CSDP'), broker or nominee to provide him/her with the necessary authority (letter of representation or power of attorney) to attend the AGM, in the manner stipulated in terms of the agreement governing his or her relationship with the CSDP, broker or nominee. Such letter of representation or power of attorney must be submitted by the CSDP, broker or nominee to Computershare South Africa by no later than 11:00 a.m. CET on Friday, 23 April 2021 by e-mailing: proxy@computershare.co.za or by submitting a written notification to:
Computershare Investor Services Pty Ltd
Rosebank Towers
15 Biermann Avenue
Rosebank 2196
South Africa
(Private Bag X9000, Saxonwold, 2132)
Fax: +27 11 688 5248
Attention: Wynand Louw Computershare South Africa will then issue an Attendance Card and the relevant proxy forms which will be submitted by the CSDP, broker or nominee to the relevant Shareholder. The relevant authority to attend the AGM must be used to qualify for attendance to the AGM. A holder of Shares held on the JSE Limited other than in 'own name', who does not wish to, or is unable to, attend the AGM should provide his or her CSDP, broker or nominee with his or her voting instructions in the manner stipulated in the agreement governing his or her relationship with the CSDP, broker or nominee. These instructions must be provided to the CSDP, broker or nominee by the cut-off time and date advised by the CSDP, broker or nominee for instructions in this respect.
Registration and identification for the physical AGM
(MORE TO FOLLOW) Dow Jones Newswires
March 19, 2021 10:05 ET (14:05 GMT)
